Assistant Project Manager-CMM

1. Project Support:

• Assist the Project Manager in the successful initiation, planning, execution, monitoring, and closure of the Crowd Management Project.
• Help ensure that project goals are met within scope, schedule, and budget.
• Provide day-to-day project administration support, including task tracking and follow-ups.

2. Scope and Objectives:

• Support the Project Manager in collaborating with stakeholders to define project objectives and deliverables.
• Assist in tracking success metrics and performance benchmarks to monitor project progress.

3. Comprehensive Planning:

• Contribute to the development of detailed project plans, including schedules, milestones, and risk assessments.
• Help integrate simulation workflows, scheduling, and stakeholder management activities into the overall project framework.

4. Stakeholder Engagement:

• Maintain clear communication with project stakeholders, partners, and clients under the guidance of the Project Manager.
• Attend stakeholder and internal meetings, preparing minutes and ensuring action points are addressed.
• Support client meetings and site visits in Makkah, Saudi Arabia, ensuring eligibility to attend in-person meetings under local regulations.
• Help represent the project team in discussions, providing updates and addressing queries as needed.

5. Resource Coordination:

• Assist in resource allocation, ensuring personnel, tools, and equipment are effectively utilized.
• Monitor workloads and provide input to avoid resource bottlenecks.

6. Quality Assurance:

• Support the implementation of quality control measures to ensure project deliverables meet required standards.
• Help identify areas for improvement and assist in implementing corrective actions.

7. Risk Management:

• Assist in identifying potential risks and documenting risk mitigation strategies.
• Help track risk factors throughout the project and escalate issues as necessary.

8. Team Support and Coordination:

• Collaborate with the Project Manager to foster a productive and collaborative project environment.
• Support team members by providing clarity on roles, responsibilities, and project expectations.
• Assist in organizing team meetings and ensuring alignment on priorities.

9. Documentation and Reporting:

• Assist in maintaining comprehensive project documentation, including technical reports, schedules, meeting minutes, and correspondence.
• Prepare draft progress reports for review by the Project Manager and internal or external stakeholders.

  10. Innovation and Process Improvement:

• Support the incorporation of innovative solutions in project workflows to enhance efficiency and outcomes.
• Assist in evaluating project processes and recommending areas for improvement.

  11. Client Communication:

• Act as a secondary point of contact for the client, supporting the Project Manager in ensuring their expectations are met.
• Help prepare updates and responses to client inquiries, incorporating feedback into ongoing tasks.

  12.Training and Development:

• Support the mentoring and training of junior team members as directed by the Project Manager.
• Assist in organizing knowledge-sharing sessions to promote best practices and lessons learned across the team.